Executive Assistant, Commercialization

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.

The Executive Assistant provides advanced, confidential, and highly responsible administrative support to executive leadership within City of Hope’s Commercialization team. This role is ideal for a resourceful, highly organized professional who thrives in a fast-paced environment, anticipates needs, exercises sound judgment, and handles complex assignments with tact, creativity, and initiative. The Executive Assistant serves as a trusted partner to leadership, helping the team stay focused, connected, and positioned to advance innovative discoveries that can benefit patients.  

As a successful candidate, you will:

• Manage complex calendars, appointments, meetings, travel itineraries, and related logistics for executive leadership.
• Exercise discretion and independent judgment when handling sensitive information, competing priorities, and day-to-day administrative matters.
• Serve as a professional liaison among executives, internal leaders, team members, visitors, and external business contacts.
• Research and respond to information requests while resolving routine and complex inquiries using knowledge of organizational and departmental practices.
• Prepare and distribute meeting minutes, track commitments, and initiate follow-up on action items.
• Draft correspondence, memoranda, and other executive communications for review and approval.
• Compile, summarize, and analyze information for reports, presentations, and special projects.
• Plan, organize, and prioritize projects, deadlines, and deliverables across a dynamic portfolio of work.
• Create and refine PowerPoint presentations and other professional materials for executive and stakeholder audiences.
• Provide collaborative support to multiple leaders while maintaining confidentiality, professionalism, and a high level of service.

Your qualifications should include:

• Two years of post-high school trade, business, or professional education and five years of executive-level administrative support experience; or a high school diploma/GED and seven years of executive-level administrative support experience.
• Advanced administrative skills and proficiency with PCs, Windows, word-processing software, and Microsoft PowerPoint.
• Excellent organizational, written communication, verbal communication, proofreading, and telephone skills.
• Demonstrated ability to manage multiple priorities, interruptions, deadlines, and confidential information with professionalism and sound judgment.
• Strong interpersonal skills, tact, cultural sensitivity, and the ability to work collaboratively as part of a team.
• A bachelor’s degree is preferred.  

If you are an accomplished administrative professional who enjoys creating order, building strong partnerships, and supporting work with meaningful patient impact, we encourage you to apply today and bring your talents to City of Hope’s Commercialization team.

City of Hope employees’ pay is based on the following criteria: work experience, qualifications, and work location.

City of Hope is an equal opportunity employer.