Physician Recruitment Coordinator

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today. 

Position Summary: 

This position provides support for all aspects of the physician recruitment process to result in the successful placement of physician candidates. Responsibilities include posting physician job requisitions and advertisements, assisting with sourcing physician candidates, managing applicant tracking system information, scheduling physician interviews, preparing and coordinating physician itineraries and travel, supporting and monitoring initial physician onboarding, and assisting with virtual and in person meeting planning, hosting and preparation. 
Requires strong computer skills. Also calls for flexibility, reliability, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.  
Must be well organized, flexible and enjoy the administrative challenges of supporting multiple people. Must have the ability to positively interact with faculty and staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful and efficient; a high level of professionalism and confidentiality is crucial to this role. Excellent written and verbal communication skills; attention to detail is vital.

As a successful candidate, you will: 

• Develops and maintains working knowledge of City of Hope Enterprise in order to assist with candidate inquiries
• Works with the Clinical Department Chairs/Chiefs and the President/Physician in Chief’s Office to profile positions and develop physician job requisitions and advertisements.  
• Assist with the physician candidate interview process, including telephone interview coordination and monitoring, virtual and in-person interview and itinerary coordination, confirmation and monitoring, as well as initiating and collecting candidate assessments and post-interview surveys.
• Manages and monitors applicant tracking system information to ensure physician job openings are posted and updated in a timely manner. Monitors the current list of position openings, as well as active candidates and their statuses, and ensures the data is accurate and up-to-date.
• Develops and manages candidate virtual and on-site interviews.  This may include but is not limited to, making arrangements for travel, lodging, meals, and welcome gift arrangements. Preparing interview itineraries, monitoring and hosting virtual interviews, and escorting candidates to appointments during on-site interviews.  
  

Your qualifications should include:

• High School Diploma (or GED) and some post high school education at a college, professional, or trade school
• 5 or more years’ experience in a project management or administrative role, preferably in a healthcare or non-profit environment.
• Word processing
• Computer experience necessary, background in Microsoft required

City of Hope is an equal opportunity employer.  To learn more about our commitment to diversity, equity, and inclusion, please click here.

To learn more about our Comprehensive Benefits, please CLICK HERE.