Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today. 

As a successful candidate, you will:

• Maintains leader's daily appointment calendar.  Arranges appointments and meetings under the leader's direction; coordinates details and materials related to these meetings and communicates this to participants.  May take and prepare minutes for meetings as needed.

• Resolves routine and some complex inquiries and fulfills requests from internal & external business contacts using knowledge of division/department & organization policies & procedures.

• Edits, Formats and types a variety of complex or technical material, including correspondence, memos, reports, presentations and confidential material

• Assists leader with institutional commitments by anticipating and coordinating the necessary materials needed for annual faculty appraisals, promotions & appointments, meetings, seminars, and keeps leader informed of these events.

• Maintains calendar of department faculty meetings, informs faculty and staff of meeting schedule. Prepares and distributes the agenda and takes minutes for these meetings.

• Prepares all travel, lodging and conference registration for leader. Initiates all business-related expense reimbursements for leader including membership dues renewals and travel reimbursement. Maintains detailed accounting of all expenses.

• Assists in preparation/submission of grant applications, documents, and online forms. Compiles information and prepares routine, confidential and special reports.

• Assist leader by organizing the documents related to his/her commitments as a reviewer.  Keeps him/her informed of reviewer deadlines.

• Assists with coordination of various visits, which may include vendor, recruitment candidates and collaborative visits for department/institutional initiatives.

• Assists leader in composing general business correspondence and slide presentations.

• Assists in planning & organizing special projects.

• May train and direct clerical staff. Serves as back-up to department administrative support staff as needed.

Your qualifications should include:

• 2 years post high school trade, business or professional school Bachelor’s degree preferred. Experience may substitute for minimum education requirements.

• 2-4 years of prior experience.

• High level of administrative and secretarial skills & versatility in use of PCs and related office software.

• Excellent organizational skills.

Additional Information:

City of Hope employees pay is based on the following criteria:  work experience, qualifications, and work location.

City of Hope is an equal opportunity employer.

To learn more about our Comprehensive Benefits, please CLICK HERE.